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ACCOUNTS CLERK Professional

3 weeks ago Jobs Grand Gaube   13 views

N/A ₨

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Location: Grand Gaube
Salary: N/A ₨

Zilwa Attitude is looking for an Accounts Officer to join their team !

The scope of this position is to maintain the accounting database, accounting treatments, data input and protect the organizational sensible information.

JOB KNOWLEDGE, SKILLS & ABILITIES :
  • Appear confident, well-groomed and dressed in a smart casual manner

  • Personality: warm, welcoming, smiling and pleasant

  • Act with integrity

  • Communicate effectively

QUALIFICATION STANDARD

ESSENTIAL :

  • Qualifications: HSC holder and Accounting as main subject and Minimum of ACCA level 1

  • Experience: At least 2 years within accounting field.

  • Personal Qualities: Organizational Skills, Planning and good communication

DESIRABLE :

  • Qualifications: Diploma in Accounting & Finance and ACCA level 2

  • Experience: At least 2 years of experience in a hospitality sector

ADDITONAL SKILLS REQUIRED :

  • Computer skills (Proficiency in Microsoft Office software: Word, Excel and PowerPoint,Accounting Software), numerical skills and basic knowledge of Hotel Operations

DUTIES AND RESPONSIBILITIES :
  • Receives and reviews purchase orders, check requests, and/ or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements

  • Matches original invoices and requests for payment, with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary

  • Codes, verifies, and electronically enters accounts payable data (creditors invoices) into appropriate creditor’s ledger, and constantly keep each one of them up-to-date

  • Set up new accounts, as required

  • Liaise with all departments to ensure that all invoices are accounted for

  • Monthly reconciliation of creditor system with supplier statements

  • Draws, verifies, and posts payment checks to appropriate suppliers, outside contractors, and agencies.

  • Also prepare check for the monthly payroll of hotel personnel. Checks are only posted to beneficiaries after they have been checked and counter-checked by immediate superiors, and Regional Office respectively

  • Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between the Accounts Department and suppliers/ outside contractors in the resolution of administrative problems and inquiries

  • Monitors blanket purchase orders from each department and periodically notifies superiors about departmental balances, so as they remain within their allocated budgets

  • Maintains logs, enters and balances account data, and generates statistical summary reports as required

  • Check all Guest Reservation files, after the Reception has check-in those guests into the computer, and make any amendments to the guest’s folio, if need be

  • Check City-Ledger invoices of all guests who have already check-out from the hotel, and send the said documents on a weekly basis to the Head Office

  • Check for payment of guest bills made by credit card, and process the batch uploads of all Credit Card Machines on a daily basis

  • Control all deductions and Pay-Master Accounts, done by the Front Office team member

  • Monthly calculation of payments to be made to outside contractors

  • Double-check on a daily basis, the Housekeeper’s Report for any errors, and follow-up thereof

  • Carry out spot-checks at the Reception, e.g. as regards the proper balancing of the tills and cash counts

  • Act as liaison between the Reception and the Head Accounts Office, as regards Guest’s invoices, etc

  • Liaise with Fidelio technicians in case of any breakdown to Front Office programs

  • Going the extra mile in attending to any VIP’s, guest’s/ visitor’s query, special requirement/s, suggestion/s and dissatisfaction/s; calmly, professionally, proactively and within the jurisdiction of the hotel policies; and do the necessary follow-up in person with the Financial Controller or the Head of Department/s concerned

  • Personally attend to a maximum number of guest dissatisfactions, which fall within the jurisdiction of the Accounts Department, follow up and report to the Accountant

  • To always have in his/ her possession a “Guest Preference” notepad, so as to record any guest comments, and channel these information to the Financial Controller, for updating Guest History/ Portfolio

  • Being of assistance to handicapped persons

  • Work as part of a team

  • Assist the Financial Controller in achieving the company’s goals and objectives, with regards to the Accounts Department

  • Assist the Financial Controller in achieving and maintaining all budgets

  • Ensure that operating costs are kept to a minimum

  • Achieve and exceed laid down quality standards of the hotel, with regards to financial control, guest’s service (internal & external), among others

  • To carry out his/ her respective duties as per established hotel standards and procedures, and further assist his/ her colleagues in anyway possible

  • Follow instructions and understand the philosophy of the Financial Controller, and carry out these ideas

  • Help his superiors and colleagues in preparing monthly financial reports on the hotel, for the Financial Controller/ General Manager/ Regional office every month

  • Implementation of accounting and control systems for all departments, in connection with the Financial Controller and Accountant

  • Consult with immediate superiors, about organisational aspects of special events/ functions being planned, from a financial point of view

  • Maintain a high standard of personal hygiene and appearance, and ensure that uniforms are clean and in a good state of repair while on duty

  • Ensure that all areas under his/ her control; satisfy the most stringent hygiene and sanitation requirements

  • Ensure strict confidentiality of financial records

  • Maintaining a strict control of all accounts under his/ her responsibility

  • Respect established/ agreed time parameters in service, and that service is professional, discreet and personalized at all times to all in-house guests, suppliers, outside contractors, hotel employees, and others

  • Assist his/ her colleagues in carrying out the monthly inventory of all stocks of the hotel (from each department)

  • Regularly check all working areas and operating equipments falling under his/ her responsibility, for maintenance requirements, and follow up with immediate superiors

  • Communicate with the Assistant Accountant on day-to-day matters through incident logbook

  • Personally discuss non-routine matters with the Financial Controller/ Head of Department/s concerned

  • File all accounting documents correctly, and bound all records and store them in the archives of the department

  • To keep accurate records of tasks and duties performed every day, in the respective books

  • Submit reports (e.g. financial statements) and projects within the agreed deadlines to superiors as well as follow up administrative work timely and efficiently

  • Handling of all incoming mail, and reply to any correspondence (guest, supplier, etc.) as and when required, in liaison with the Financial Controller

  • Ensuring smooth communication between the Accounts Department and other departments of the hotel

  • To know the purpose and handling of each equipment and accessories used in the Accounts Department

  • Having an eye for details to improve the quality of service and means of control, by continuously being creative and taking initiative

  • To abide by, the rules and regulations of the hotel and Accounts Department at all times; and must be an example of loyalty and discipline to all

  • To be familiar with the hotel’s emergency plans- in case of fire, bomb threat and so on; and procedures for “Lost & Found” items

  • To comply with health and safety regulations and procedures, and observe safety precautions and use safety equipment

  • Acting as a salesperson to any of the hotel’s paying and non-paying services and facilities

  • To establish and maintain continuous and fruitful contacts with local banks, tour operators, travel agencies, Government Authorities (e.g. as regards NPF etc.), suppliers of hospitality equipment, accessories, foodstuffs and beverages etc; and other related hospitality companies/ agencies

  • To follow-up on queries raised by Government Authorities, and deal with the company’s external Auditors (done in liaison with the Financial Controller)

  • Observe trends and new ideas in the market place (and from competitors) in order to move with the changing requirements of clientele, and report to the Financial Controller

  • To constantly update his/ her knowledge and skills for the good of the establishment, through professional collaboration, seminar attendance, publications, and other resources

  • To assume the duties and responsibilities of the Food & Beverage Controller, whenever the latter is not on the premises of the hotel

  • Any other cognate duties and responsibilities that may be assigned by Management to facilitate the smooth running of the Accounts Department, and/ or hotel

REQUIRED TRAINING :
  • Induction

  • Otentik training

  • CCC

  • Grooming

Additional Information

Reference 626f737bd9efce0f3e04664c
Company Sector Other Jobs
Job Type Full time
Sector Hotel, Hospitality, Catering, Travel
Expiration date 16 Jun 2022