Accounts & Debtors Clerk Professional

Accounting Duties :

Clients / Debtors management

• Prepare customer's invoices
• Debtors follow up and chasing (phone and/or mailing)
• Communicate cheques received by customers, arrange cheque deposits into bank
• Make data entry of expenses and payments received in accounting system.

Suppliers / Purchases management

• Record suppliers invoices on the accounting system
• Prepare cheques for payments to suppliers
• Record suppliers payments on the accounting system
• Reconciliation of suppliers SOA with accounting system
• Follow up on payments to creditors/local suppliers (Keep an updated comprehensive excel spreadsheet ; issue cheques for MD's signature on specific days ; be in touch with these suppliers for any required follow up,etc..
• File all local creditors invoices as per existing filing system
• Keep an updated excel spreadsheet of all payment vouchers / cheque Nos.

Petty Cash Management

• Manage Petty Cash (Keep updated excel spreadsheet with expenses and balance of cash, issue petty cash replenishment cheque, file invoices in corresponding file)

General accounting

• Book general accounting entries on the accounting system
• Perform bank reconciliation
• Perform other accounts reconciliations as and when required

Others

• Ensure all above information is swiftly retrieved upon request
• Liaise with accountants and respond to queries

Administrative Duties

• Inbound and outbound telephone calls
• Renew licenses, vehicles road taxes/insurances covers/fitness with relevant authorities, upon request
• Filing of administrative documents - soft copies to be saved on server
• Issue purchase orders to suppliers when required
• Document posting and dispatching
• Grocery list, stationery list, water jars orders.